AIHR Learning Bite: What is Time to Fill?
Time to fill refers to the time it takes to find and hire a new candidate, which is often measured by the number of days between publishing a job opening and hiring the candidate.
A short time to fill a position usually has a positive effect on the rest of the team as it means less overtime and instability. Time to fill represents the number of calendar days until your organization fills a position. Time to fill is assessed by taking the total number of days between the delivery of an approved requisition to staffing and the date on which an applicant accepts the job offer.
You calculate your organization’s average time to fill by adding all time to fill measurements for each position you filled in a given period – for example, a year – and then you divide that by the number of roles.
If you want to reduce time to fill, think of using more efficient recruiting strategies. For example, you can create a referral system by offering incentives for referring candidates and sending reminders of job openings to your colleagues. You could, for instance, send them an email with a job description and ask them to recommend qualified candidates. This process will reduce time and budget spent on job advertising and resume screening.
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