Academy to Innovate HR (AIHR) – Last updated April 2024

Download the Privacy Statement

This is the privacy statement for AIHR (referred to as “AIHR”, “we”, “us”, or “our” in this policy) for our domain aihr.com and any other associated subdomains (including but not limited to academy.aihr.com, resources.aihr.com). This statement applies to all processing of Personal Data in relation to any of the services AIHR provides.

AIHR is controller and we use different processors in the process. The privacy statement is applicable for Analytics in HR B.V.. We have our offices at Weena 690, 3012CN Rotterdam, The Netherlands and you can reach us for privacy-related questions by email at [email protected].

We process Personal Data from you in the following situations:

  • Giving you information about courses and other Services on your request;
  • Giving access to online courses, you want to attend;
  • For the calculation and collection of course fees;
  • Facilitate contact between practitioners in our online community;
  • Sending you newsletters when you subscribed to that;
  • To perform direct marketing activities, such as but not limited to informing you about our Services, to further develop our Website and review the use thereof;
  • When you apply for a job with us;
  • For legal obligations to which we are subject.

We process the personal data based on the performance of a contract and in some cases consent. In a few situations, we process the information based on legitimate interest. The personal data we process in case of the performance of a contract is mandatory, so we can fulfill the obligations of the contract.

In principle AIHR obtains the Personal Data through you. We can receive Personal Data from your employer in case your employer arranges our Services for you. We will inform you about that.

Types of Data collected

The Personal Data processed by AIHR:

  • Your first and last name;
  • Your gender;
  • Your contact details;
  • Your address details;
  • Your email address;
  • Your IP-address;
  • Your title;
  • Your nationality;
  • A short biography;
  • A profile photo;
  • Data relating to the business or legal entity that you work for;
  • The billing address details, order composing, order value, and taxes;
  • The use of the course, motivation and expectation, skillset, progress reports, testimonials, in-course questions and answers/comments;
  • All other Personal Data provided by you during your participation in our Services and community.

To provide a good member experience, we collect user information on the courses that you follow. For example, when a member drops out at a certain point of the course, this information can help us to improve the course and create motivational triggers. We do this by placing cookies.

Retention periods

AIHR retains your Personal Data for as long as necessary in order to fulfill the associated purposes as set out above. After that, we may retain your Personal Data if this is required or necessary in order to comply with applicable law or in order to be able to satisfy any legal, reporting or audit requirement.

The retention periods of Personal Data related to participants of courses (all you can learn): two years after the participant’s last entry in the community. In the case of a standalone course, the retention period is 12 months. Personal Data of job applicants: four weeks after the end of an application procedure where such was unsuccessful unless the applicant has provided consent to retain for one year after the end of the application (where the applicant is hired, the processing of Personal Data shall fall under the internal privacy statement of AIHR).

Possible recipients and transfer

AIHR may transfer your Personal Data to third parties and recipients, being suppliers or law enforcement agencies. We have Data Processing Agreements with all suppliers we work with.

AIHR uses sub-processors that are located in the United States. The sub-processors used in the United States are essential for the services of AIHR. The Learning Management System used for following courses and storing progress data is located in the United States. AIHR and the Learning Management System company have implemented EU Standard Contractual Clauses. The processing of personal data is necessary for the performance of the contract.

Security

We highly value the security of your Personal Data. Therefore we have implemented technical and organizational measures to protect your Personal Data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access.

Cookies

AIHR uses cookies to be able to monitor and analyze web traffic. For more detailed information please see our cookie policy.

Social networks

AIHR offers the possibility to use your Facebook or LinkedIn account to interact directly with our community. This is your own free choice and we would recommend reading the privacy statement of those social networks carefully before using.

Rights

The GDPR provides you the following rights:

  • The right to access your Personal Data;
  • The right to rectification;
  • The right to request the erasure of your Personal Data;
  • The right to object to processing;
  • Where the processing is based on consent: the right to withdraw consent;
  • The right to submit a complaint at a supervisory authority.

When you want to perform such right, AIHR may request specific additional information (i.e. check of your identity). In case, in your opinion, AIHR did not react to your satisfaction, or you dispute the processing you can submit a complaint with the Dutch Data Protection Authority:

Autoriteit Persoonsgegevens
PO Box 93374
NL – 2509 AJ Den Haag
Tel.: +31-70-888 8500
Fax: +31-70-888 8501
E-mail: [email protected]