With 69% of organizations still struggling to recruit for full-time roles, it’s high time for businesses to invest in the Talent Acquisition (TA) Coordinator position. Talent teams that are stretched thin lead to delayed candidate interviews and follow-ups. Worse, they end up frustrated and moving on to the next employer.
A good TA Coordinator can prevent this by managing calendars, candidate touchpoints, and documentation, so recruiters and hiring managers can focus on selecting the right candidates.
This article looks at what you need to become a TA Coordinator, how much you can earn in this position, and which certifications can help you get there.
Key takeaways
- A TA Coordinator keeps the hiring process moving by managing scheduling, communication, and candidate logistics.
- They improve the candidate experience by ensuring timely updates, organized workflows, and fewer bottlenecks during interviews.
- TA Coordinators maintain accurate records and documentation, supporting compliance and better hiring decisions.
- Strong coordination frees recruiters and hiring managers to focus on strategic tasks, such as assessing talent and planning workforce needs.
Contents
What is a Talent Acquisition Coordinator?
Talent Acquisition Coordinator job description
Talent Acquisition Coordinator skills
Talent Acquisition Coordinator qualifications
Average Talent Acquisition Coordinator salary
Potential career path of a Talent Acquisition Coordinator
AIHR certificate programs to take
What is a Talent Acquisition Coordinator?
A TA Coordinator is an operational support role within the recruitment team that keeps the hiring function organized and aligned, ensuring everyone involved in the process has the necessary information and support. They also handle administrative TA tasks, enabling hiring managers and recruiters to focus on evaluating and selecting the right candidates.
The management of multiple stakeholders, changes to hiring timelines, and the need to communicate with applicants frequently make this role essential. Talent Acquisition Coordinators help ensure information flows to the right people at the right time, keep the recruitment process on track, and prevent delays and misalignment.
HR case study
A mid-sized organization working with Rent-A-Sourcer found that recruiters were losing up to 40% of their time to scheduling, follow-ups, and ATS cleanup. This slowed down interviews, and caused candidates to drop out. After using dedicated TA coordination to manage calendars, candidate communication, and documentation accuracy, the hiring team saw a 35% improvement in interview turnaround times. They also shortened time to hire, and reduced hiring costs.
Talent Acquisition Coordinator job description
A TA Coordinator keeps hiring moving by managing the ‘behind-the-scenes’ recruiting work, so recruiters and hiring managers can focus on candidate selection. They coordinate logistics, maintain clean candidate records and basic reporting, and support the handover from offer acceptance to onboarding by aligning with HR, IT, and other teams.
Roles and responsibilities of a Talent Acquisition Coordinator
Here are the day-to-day duties and responsibilities of a Talent Acquisition Coordinator:
Candidate scheduling and process coordination
When hiring managers don’t have to handle recruitment inefficiencies, they can work more effectively. As such, Talent Acquisition Coordinators must:
- Coordinate interview scheduling across candidates, hiring managers, and interview panels (sometimes across multiple time zones)
- Organize logistics for interviews and assessment days (rooms, video links, tests, travel, and reimbursements, if applicable)
- Serve as the primary point of contact for candidates throughout the recruitment process and help ensure a positive candidate experience.
Candidate communication and experience
Effective communication influences candidates’ impressions of the company. TA Coordinators should be available to answer candidates’ questions and set their expectations throughout the application process. In this context, they must:
- Manage candidate communications (invitations, confirmations, rejections, and feedback)
- Support initial screening activities (résumé review, screening questions, assessments) based on criteria from recruiters or hiring managers
- Provide timely updates, so candidates know what to expect at each step of the hiring process.
Job posting and talent attraction
Talent Acquisition Coordinators must ensure job postings are accurate, consistent, and aligned with the company’s brand and policies. Their duties in this area include:
- Making sure each job posting accurately reflects the role’s responsibilities, required skills, and qualifications
- Posting and updating job ads on the company’s careers site, as well as job boards and social media platforms, in line with employer branding
- Support employer branding initiatives at career events and job fairs, and within talent communities.
Applicant tracking and documentation management
TA Coordinators must keep candidate information up to date in the ATS to ensure fairer and more efficient hiring, helping the company stay organized and compliant. This includes:
- Maintaining accurate and up-to-date candidate records in the ATS, HRIS, and other HR systems
- Conduct background and reference checks, and prepare pre-employment documents with vendors and internal stakeholders
- Monitor data accuracy by reviewing stages, tags, and candidate statuses to maintain a clear and current talent pipeline.
Metrics, reporting, and process improvement
TA Coordinators need to monitor recruiting data, such as candidate drop-off rates and offer acceptance rates, to identify what’s working and what’s not in the recruiting process. As such, they have to:
- Track and report basic recruiting metrics (time to hire, candidate pipeline status, no-show rates, etc.)
- Help improve and document recruitment processes, templates, and candidate-facing materials
- Identify recurring operational issues (e.g., frequent scheduling conflicts, communication delays) and propose simple fixes to streamline the workflow.
Cross-functional collaboration and pre-onboarding support
Talent Acquisition Coordinators often act as a bridge among TA, HR, IT, and hiring managers, ensuring new hires get what they need on day one without confusion or delay. This means they have to:
- Collaborate with HR, hiring managers, payroll, and IT to ensure a smooth handover, from offer acceptance to onboarding
- Prepare pre-hire documentation (access requests, forms, system entries) to align departments before each new hire starts work
- Follow up with cross-functional teams to confirm equipment, system access, and workspace readiness to keep onboarding tasks on track.
Master talent acquisition to boost your long-term HR career
Build the skills you need to help your organization attract, select, and retain the best hires possible, and ensure your longevity in the area of talent acquisition.
🎯AIHR’s Strategic Talent Acquisition Certificate Program will enable you to:
✅ Create and implement a talent acquisition strategy aligned with business priorities
✅ Master holistic talent acquisition management to optimize the employee lifecycle
✅ Keep top candidates engaged and enthusiastic with a memorable candidate experience
Talent Acquisition Coordinator skills
A Talent Acquisition Coordinator must understand the full cycle recruiting process — from sourcing, screening, and interviewing to selection and onboarding. They have to be proficient in ATS and HR systems, as well as tools like MS Office and Google Workspace. Additionally, they must be able to write and speak clearly to provide candidates with simple, helpful updates.
Being organized and detail-focused while managing multiple requisitions and busy calendars is also a key skill for a TA Coordinator. They must work effectively with recruiters, hiring managers, and external partners, and possess the ability to track metrics in spreadsheets, create simple reports, and identify patterns or bottlenecks.
At the same time, they must adopt a service-first approach and prioritize a seamless experience for both candidates and hiring teams. They also require familiarity with key employment and data privacy rules for recruitment, enabling them to handle candidate data correctly and assist their company in staying compliant.
Talent Acquisition Coordinator qualifications
Educational requirements
Here are the minimum educational requirements for becoming a Talent Acquisition Coordinator in the U.S.:
- Bachelor’s degree in Human Resources, Psychology, Business Administration, Communications, or a related field
- Some organizations may accept years of relevant work experience as an alternative to a bachelor’s degree.
Work experience
While organizations and industries vary, here’s the experience you will generally need to be considered for a TA Coordinator job:
- One to three years of experience in recruiting, talent acquisition, HR coordination, or administrative roles supporting people processes
- They may have been doing recruiting or talent acquisition tasks, such as scheduling interviews, answering job seekers’ inquiries, or tracking applications
- They may provide HR support by assisting with onboarding, updating employee records, or working with HR systems
- They may also have performed administrative duties, such as operations or office management. This would entail managing calendars, organizing workflows, and handling confidential information.
Recommended certifications
Although optional, relevant certifications within the TA Coordinator field can help advance your career. Here are some popular AIHR certifications:
- Strategic Talent Acquisition Certificate Program: This program teaches the skills needed to build and roll out a TA strategy aligned with company goals. It covers TA strategy, workforce planning, candidate experience, and recruitment analytics.
- Sourcing & Recruitment Certificate Program: This certificate program helps learners understand end-to-end recruitment by teaching sourcing and screening techniques, how to build an employer brand, and using analytics to optimize recruitment.
- HR Generalist Certificate Program: Recruitment is part of the HR function, so learning other aspects of HR would be beneficial in creating a successful recruitment and talent acquisition process. This course teaches policy frameworks, employee lifecycle, HR communications, and HR in scaling a business.
Average Talent Acquisition Coordinator salary
The Talent Acquisition Coordinator is an entry-level human resources position. According to Revelio Labs data that informs AIHR’s HR Career Map, the role has an estimated annual salary range of $56,000 to $75,000.
This salary range is based on broad workforce data that reflects current labor market trends. It can vary depending on where you live, the industry you’re in, and the seniority level of the role in the organization you’re applying to.
Potential career path of a Talent Acquisition Coordinator
A career in Talent Acquisition is a good fit for individuals who enjoy interacting with people and matching the right talent with the right roles.
AIHR’s HR Career Map provides a clear path for professionals who begin in coordination roles, where they learn the fundamentals of hiring operations and gradually progress toward influencing talent strategy. This usually results in them leading teams and shaping how organizations attract and hire people.
The typical career trajectory
The natural progression within the talent acquisition stream often follows this path:
Talent Acquisition Coordinator
- Focuses on the operations, support, and logistics aspects of talent acquisition and recruitment
- Typical tasks include screening and conducting job interviews, communicating with candidates, posting job ads, maintaining records, and assisting with background checks
- Average pay (U.S.): $56,000 to $75,000 per year.
Talent Acquisition Specialist
- TA Specialists own larger parts of the hiring life cycle. They manage the full-cycle recruiting process, from candidate sourcing, screening, and interviewing to offer negotiation and onboarding support
- They actively source candidates, collaborate with hiring managers, and use data to guide their hiring strategy
- Average pay (U.S.): $67,000 to $89,000 per year.
Senior and executive roles
TA Specialists can advance to more senior roles, where they can lead teams and oversee the company’s talent acquisition strategy. Below is an example:
Head of Talent Acquisition
- The Head of TA manages the entire hiring strategy, is responsible for long-term workforce planning, and ensures the talent acquisition function supports business growth and culture
- They also oversee TA teams, budgets, vendor partnerships, recruitment operations, candidate experience standards, and metrics across regions (if global)
- Average pay (U.S.): $120,000 to $220,000 per year.
AIHR certificate programs to take
AIHR offers three certificate programs to help Talent Acquisition Coordinators strengthen crucial skills for their role:
Strategic Talent Acquisition Certificate Program
The Strategic Talent Acquisition Certificate Program details the link between TA and business strategy, workforce planning, and long-term talent pipelines. It covers sprint recruiting, design thinking for candidate experience, redefining EVP, and recruitment analytics. It can also help TA Coordinators see how they contribute to broader hiring goals and more effective planning.
Sourcing & Recruitment Certificate Program
The Sourcing & Recruitment Certificate Program focuses on practical skills for sourcing and hiring the right talent. It covers the end-to-end recruitment process and offers hands-on experience with targeted candidate personas and data-driven recruitment practices. It also features case studies and best practice guides to boost sourcing and recruitment capabilities.
HR Generalist Certificate Program
The HR Generalist Certificate Program is tailored for professionals seeking a broad foundation in HR, covering essential topics such as recruitment, employee relations, performance management, compensation and benefits, and HR compliance. This program is ideal for those aiming to become well-rounded HR practitioners capable of handling a variety of HR functions within an organization. The curriculum is designed to future-proof HR skill sets, ensuring participants are equipped to navigate the evolving HR landscape and add strategic value to their organizations.
To sum up
A Talent Acquisition Coordinator helps keep the hiring process organized and running smoothly. They schedule interviews, talk to candidates, update records, and support recruiters and hiring managers. Because they work with many different people and tools, they learn how the whole hiring process operates. This helps them build a strong foundation for future roles in TA or HR.
As they advance professionally, TA Coordinators can move into higher positions, such as TA Specialist or even Head of TA. Each step presents more responsibilities in talent sourcing and shaping the hiring strategy. If you possess strong communication and organizational skills, along with a good understanding of HR systems, being a Talent Acquisition Coordinator might be right for you.
